THE ‘SMART’ MICROSOFT 365 BUSINESS PLATFORM

A traditional file server hosts documents locally … often requiring both VPN access and manual backups. Microsoft 365 can replace your on-premise, physical file server(s), removing the costs and complexities of local storage solutions.

The result:

• Structured libraries – with document versioning and file permissions (SharePoint Online).
• Global accessibility – OneDrive for Business offers personal, secure file storage across devices, with no VPN required.
• Teams integration – seamlessly links your files to collaboration tools.

Microsoft 365 replaces Active Directory servers and domain controllers with Azure Active Directory (Extra ID). Benefits include:

• Centralized identity and password management
• Single Sign-On (SSO) for Microsoft and connected apps
• Multi-Factor Authentication (MFA) for added security
• Conditional access policies for device/user control

The result? A secure, scalable identity infrastructure that spans all users and apps – no local domain controller required.

Microsoft 365 automatically integrates communication, meetings and collaboration in one platform, replacing local Exchange servers and file systems.

• Exchange Online manages email and calendars with redundancy.
• Teams serves as the central hub for chat, meetings and calls.
• SharePoint Online powers intranet sites and document management.
• Outlook, Planner and Loop unify communication and task coordination.

Result? Real-time collaboration replaces siloed emails and shared drives

Microsoft’s zero-trust, cloud-first security model provides built-in protection, replacing network and backup servers.

• Microsoft Defender for Office 365 detects phishing and ransomware attacks.
• Dip and Encryption protect sensitive data across apps.
• Retention and Recovery Policies safeguard deleted or modified data.
• Cloud redundancy eliminates the need for manual backup servers.

Result? Security and backup are automated, always on and fully integrated.

Microsoft 365’s built-in compliance tools (Microsoft Purview) replace manual auditing and reporting, allowing organizations to:

• Classify and label sensitive data automatically
• Enforce retention and deletion policies
• Monitor compliance posture with dashboards
• Conduct e-discovery and legal holds within Microsoft 365

Result? Compliance is managed from a single interface, reducing risk and administrative effort.

Through Power Automate and Power Platform, Microsoft 365 replaces custom scripts and batch jobs:

• Automate document approvals and notifications
• Connect to third-party apps like Salesforce and QuickBooks
• Create low-code workflows for HR, sales and operations

Result? Automation is available to every department … not just IT.

Microsoft 365 eliminates the capital expense of hardware with a flexible, subscription-based model:

Scale licenses instantly with user count

Automate updates and security patches

Elastic growth without new servers or downtime

Result? IT becomes predictable, cost-efficient and scalable – no hardware footprint required.

Microsoft 365 delivers ongoing updated, monitoring and visibility;

• Admin Center Dashboards – show usage, security and compliance
• Service Health – alerts admins to global or tenant level issues
• Reports and Analytics – track adoption and licensing efficiency

Result? You always know how your environment is performing – and where to improve.

With Microsoft 365, your business gains a complete, cloud-based IT infrastructure that replaces the complexity of on-premise servers with an integrated, secure and intelligent ecosystem. It is the foundation of a modern digital workspace – flexible, resilient and built for continuous improvement.